Cookie Finances: How money is handled by the troop

su402team

There are several different ways you will receive new orders and payment over the course of the cookie program. You may get Digital Cookie orders, which are prepaid; Order card orders which are handed/e-mailed to you and come with cash or checks from your families; Additional orders after the initial order for several boxes that families ask you for; Goal Getters that are ordered through our council shops; and cookie booths where you may receive cash or credit card payments. How does this all work?

For reference, have a copy of the Troop Cookie Manager guide handy. Pages 40 – 42.

  • These are pre-paid with a credit card on the Digital Cookie app/website and have an order number. This applies to all DOC orders throughout the entire program.
    • Money is deposited directly to COUNCIL
    • the troop receives a credit on their Payment Tab with the order number
    • the girl receives a credit on their Girl Order tab with the order number
    • this $ is part of Payments Made on your Sales Report tab.

Order Card Initial Order

  • Girls turned in order cards to the troop (or sent an email with totals, etc) and the troop entered an order on the Initial Order tab under the girl’s name. 
    • Family turns money in to troop (either up front when the order was turned in or within x number of days after the girls receive their initial order).
    • Troop issues a receipt to the family and keeps a copy.
    • Troop deposits money into the bank.

Additional Orders

  • Girls pick up additional cookies from the troop (not DOC girl delivered). 
    • Troop determines if family needs to pay up front or can pay at a designated time. Suggestion: the later it gets in the program, the more urgent payment is. The last two weeks should be pay upon pick up.
    • Family turns in money.
    • Troop issues a receipt to the family and keeps a copy.
    • Troop deposits money into the bank.

Goal Getters

  • Order is placed on the GCNWI Shop site for a goal getter program
    • Order is paid for (either on-line or at the Gathering Place).
    • Council processes order and payment.
    • Council posts payment to the troop and credits the # of packages.
    • Council posts payment and # of packages to the girl.
    • The $ is part of the Payments Made on your Sales Report tab in eBudde.

Booth

  • Cookies are purchased at a booth locations by customers
    • Cash – deposit directly into your troop account.
    • Checks – deposit directly into your troop account (only take checks from people you know at booths).
    • Credit card
      • Clover: this is deposited automatically into your troop account.
      • Digital Cookie IN HAND: Girls can use this to take payment. Deposited with council, credited to your troop and the girl just like a regular Digital Cookie order.

Note: There is no payment transaction when using Troop-to-Troop in eBudde when transferring cookie surplus to another troop.